There is no argument against the fact that writing is an art. Many people write many different things in their lives. Whether it is technical writing or creative writing, both require a concerted hard effort in giving meaning to words connected together; like music notes, and creating a symphony that might, and does sometimes, look larger than life. It is therefore an art- this process of writing. Putting random and scrambled bits of information, memory and imagination on to paper in a manner that the readers find it somehow comprehensible and appreciable is nothing but pure art indeed.
Nonetheless, when it comes to technical writing I personally believe that the creative writing process is also in action. You cannot but write a technical report without putting the forces of creative writing in motion. You have to think and give meanings to ideas in your mind or even progress that has been achieved. If you fail to present your progress properly, it is as good as no progress at all. Anyway, before I get too carried away in my ramblings, which I mostly do, let me state that those of you who have reached this point by now must be wondering why I wrote this. I did not write this in order to highlight the differences and similarities between technical and creative writing but in fact something else instigated me to write these lines. I recently wrote a technical report of an event that took place. I took my notes and then wrote the report. Easy, so it seems. But I realised, while still in the process of writing, that writing such reports that cover the happenings in an event calls upon the writer to write with an increasingly higher skill required in prose and those who excel at that have the ability to draft such reports properly; me excluded perhaps.
Taking minutes of a meeting for instance or covering a seminar report or that of a conference. It is an art and since it is an art, there seems to be no end or limitation to the writing process involved in it. It is not just simply writing plainly about the discussions that took place during the course of an event but also giving meaning to it.
This goes without saying as much for event reporting as it does for minutes of a meeting. How do you take minutes for example? Do you simply write what has been said. Well you would think yes that is it, but is it? You do not only write what has been said but you have to be tactful and diplomatic in writing as to what has been stated by people during a meeting. You do not directly write what a person has said but you think and you write what a person meant to say. you have to develop their statements to give a meaning to them and hence write what a person wanted to say and not at all, mostly, what he did say.
In terms of writing a report on a conference or an event that includes speeches and elaborations and even deliberations, you need to have a fair amount of an idea about their subject of speech or talk. Then you compare that with what has been said as well as with your personal notes taken during the event and then write their statements in a comprehensive meaningful manner. That is not to say that their statements do not have meaning when those are made, no, but this means that you have to build upon them further on and develop them as per the background. It the same as with any other instance of putting spoken word in to written text. While speaking we are not always bound by the mechanics with which we are involved while writing something. Sometimes, people say things people did not intend to say. How do you deal with it given that you are not supposed to omit anything they did say publicly? You tactfully reshape and restructure their statements in to meaningful insights in order to ensure that it does not look the way it was said, but perhaps better, clearer and effective. If the talks of some of the Ministers or politicians were recorded as it is, during meetings, they might have been made a laughing stock as soon as the minutes were published or shared. Therefore, it requires a great deal of understanding and knowledge to put the verbal things in the right perspectives while writing them on paper.
I do not know about you, but this is how I minute.